Armanino Blog

Removing Discontinued Items during Inventory Year-end in Dynamics GP

November 18, 2009

As a part of the Inventory year-end process in Dynamics GP, there is an optional feature to remove discontinued items. Although this option may sound like a nice "house-cleaning" feature, proceed with caution! Not only is the item removed from the Inventory Master file, all of the inventory historical transactions for that item will be gone too.

Inventory year-end Closing in Dynamics GP

If this box is marked when the Inventory year-end process is performed, any item that meets the following criteria will be removed from the Inventory Item Master file:

1. Item Type = Discontinued

2. 0 quantity on hand

3. Not on any un-posted inventory, PO, or sales transaction

The reports and windows within the Inventory module will show as if the items removed never existed. You will be able to see the items on the historical sales and purchase order transactions but you won't be able to see them anywhere in the Inventory Module. If you recently discontinued and item, you may still want to see the inventory activity for that item for a while. In which case, you would NOT want to select this remove option. A better/safer method would be to manually delete a discontinued item sometime well after you stopped selling/using it and you are sure you no longer need/want to view it in the Inventory module. (When you are sure you're ready, you would bring up the discontinued item on the Item Maintenance window and click the Delete button.)

I discuss this closing feature along with many other Dynamics GP year-end closing features in our "Prepare for Year-End Processing" class. The class is a half day, information-packed class held numerous times in December. Checkout the training schedule on our website at Software Solutions - Microsoft Dynamics 365 for exact dates and times. Register soon, year-end will be here before you know it!

Stay In Touch

Sign up to stay up-to-date with the latest accounting regulations, best practices, industry news and technology insights to run your business.

Related News & Insights
Armaninos 10th Anniversary Reception in Chicago
Live Event
Rooftop reception to celebrate Armanino’s 10th anniversary with the firm’s supporters and friends.

September 29, 2022 | 02:30 PM - 05:30 PM PT
Nonprofit Symposium 2021
Live and Virtual Event
Nonprofits - Get Back to [Focusing on] the Future

September 29, 2022 | 08:00 AM - 12:00 PM PT
Workday Adaptive Planning 2022 R2 Release
Learn about Workday’s newest features and enhancements.

August 30, 2022 | 10:00 AM - 11:00 AM PT